Quoting, invoicing, scheduling, job sheets, supplier orders — most trades businesses run these manually. We build the systems that handle them instead.
Most tradespeople are good at their trade and spend more time than they should on everything around it. Quoting takes an hour per job. Invoices go out late because the day ends on site. Reminder texts have to be sent manually. Supplier orders get missed. The admin is a second job that nobody signed up for.
The irony is that most of it follows a pattern. A new enquiry comes in, you quote it, they accept, you schedule it, you do the work, you invoice it, you chase payment. Every single job. The steps are almost identical — which is exactly what makes them automatable.
Automated quoting systems. You fill in a form with the job details — scope, materials, hours — and a properly formatted quote goes out to the client automatically. No Word doc, no copy-paste, no formatting. Some trades businesses spend two hours a day on quotes alone.
Invoice generation and chasing. Job marked complete → invoice generated from the job sheet → sent to client → reminder goes out at 7 days if unpaid → second reminder at 14 days. All automatic. Average time to payment drops significantly when reminders are consistent.
Scheduling and confirmation. New booking confirmed → appointment added to calendar → confirmation text or email to client → reminder 24 hours before. If a job gets rescheduled, the comms update automatically.
Supplier and material tracking. For trades running multiple jobs, keeping track of what's been ordered, what's arrived, and what still needs chasing is its own full-time task. We build simple tracking systems that flag gaps before they become delays on site.
Job sheet and photo logging. Systems that compile job documentation automatically — photos, notes, sign-offs — into a record that's easy to pull up for warranties, disputes, or future quotes on similar jobs.
We start with one process — usually whichever one is eating the most time. We map out every step, work out what can be handed off to a system, and build something that runs it. Most trades automations are Python scripts connecting your existing tools — your email, your calendar, your accounting software — so there's nothing new to learn.
You own everything we build. The code, the documentation, the system. It runs in the background without us. We offer ongoing support if things change or you want to add more, but there's no dependency.
Yes. You don't touch the code. You explain what you currently do manually, we build something that does it instead, and you carry on as normal — except the manual bit is gone. Most of our trades clients are not technical people.
Probably. We integrate with most common tools — Xero, QuickBooks, Google Calendar, Gmail, WhatsApp Business API, and most accounting and job management platforms. If you tell us what you use, we'll tell you what's possible.
One-person operations can benefit, but the ROI gets more obvious from about three to four people upwards. If you're spending more than five hours a week on admin, it's worth a conversation.
A single automation — quoting, invoicing, or scheduling — typically takes one to two weeks. A more complete system covering multiple workflows takes three to five weeks. We'll give you a realistic timeline before we start.
Fixed price, agreed upfront. Simple automations start from a few hundred pounds. More involved builds are more — but you know the number before we start. Many clients move to a monthly retainer for ongoing improvements after the initial build.